How to send a registered letter. Registered letter How to send a registered letter

According to statistics, Russian postal services lose more letters than any other country in the world. But nevertheless, it remains the main service for sending correspondence in Russia, since, despite all its shortcomings, it is the most inexpensive service. To protect yourself when sending any important documents, it is best to send ordered letter with notice.

Step-by-step instructions on how to send a registered letter with notification

1. First, you need to purchase an envelope in which you will put what you want to send. Please note that the size of the envelope should not exceed the size of an A4 sheet, and its weight together with the contents should not exceed 100 g.
   
2. Fill in the required information about the sender and recipient. Write correctly and legibly - preferably in block letters. Also mark “ordered with notice”.
   
3. A mandatory step is to come to the post office so that they give you a notification form, and also weigh your envelope and sell the required number of stamps in accordance with the tariff.
   
4. Fill out the notification - it is a two-sided form with personal information about the sender and recipient. When the recipient comes to collect their letter at the post office, this is the notification that will be sent to you so that you can make sure that the addressee has received your envelope.
   
5. Tape the notice to the back of the envelope so that the recipient information on the front of the envelope is visible.
   
6. Give your envelope to the cashier. It is at this stage that it will be weighed, stamps and a barcode with the shipment number will be affixed. You will be given a receipt on which all payment expenses will be detailed - addresses, type of shipment, envelope weight, etc.
   
7. Make sure that everything on the receipt is correct and pay for it. You will be given a check with a 14-digit code on it, which you can use to track the process of delivery of the envelope on the Russian Post website.
   

The first notice is delivered immediately after the envelope arrives at the post office. If the recipient does not appear within five days, then another one is sent, and then another. Mailing stored for one month from the date of receipt, after which it is sent back to the sender.

Registered letter with notificationsent when it is necessary for the sender to know that correspondence has been delivered to the addressee. We will tell readers about the procedure and cost of sending a registered letter with notification in this article.

Registered letter with a list of attachments

A registered letter with notification means a postal item that implies notification to the sender of the fact of its delivery to the addressee.

Notification of delivery of a registered letter with notification may be sent both to the sender of the envelope and to the person indicated by him.

Sending and delivery of registered letters

Where to send a registered letter

The letter with notification of delivery is sent by operators of Russian Post offices.

A citizen can determine the location of the desired post office on the Russian Post website. After entering the postal code of the locality, delivery address or location and the list of department services, the citizen will be able to see a list of post offices that meet the specified conditions.

The page will provide the address, contact numbers of the department and information about its operating hours. The page also opens detailed map, which you can use to navigate when searching for a post office.

How to send a registered letter

Citizens can check details on how to send a notification letter directly from post office employees.

Don't know your rights?

Letters are accepted for delivery only in sealed form. The envelope should include exact information about the sender and recipient.

Letter delivery

The addressee receives the letter if he has the appropriate postal notice and passport.

The sender is then sent a written notification of the fact of delivery of the letter to the addressee, indicating the date.

Description of documents sent using an example

An envelope with a letter may contain an inventory of the contents, which records in detail the list of all papers sent in the envelope. The inventory is drawn up in 2 copies, one of which is included in the letter, the other is given to the sender.

Thus, by sending a letter with a list of attachments, the sender will be able to prove the fact of sending certain documents.

Citizens can find the attachment inventory form according to Form No. 107 and an example of how to fill it out at Russian Post offices.

How much does a registered letter cost? Shipping price

The cost of a registered letter is determined based on the type of item and the method of delivery. Details can be found if you familiarize yourself with the current tariffs for this service.

Delivery time for registered mail

The delivery time is set by postal operators and depends on the distance of the addressee (See. How to track (check) a registered letter (Russian Post)?). Within one municipal district, For example, maximum term Delivery of the item is about 3 days.

So, senders can send registered letters, receiving notifications of their delivery to the addressee. If a citizen needs to have evidence of the transfer of specific papers, then he has the right to draw up an inventory of the investment.

A letter is a piece of mail containing text ( text message) or other attachment. Letters are of the following types:

• simple;
• with declared value;
• custom.

Let's take a closer look at what a registered letter is. Only written texts (messages) are sent by registered mail, and it is handed over to the recipient personally against signature by the postman.

The postman delivers the letter home, but if the recipient was not at home, then the postal worker puts a notice of receipt of the registered letter in the mailbox. With this notice, the recipient must personally come to the post office, present his passport and receive the letter. All registered letters are registered in unified system and they can be tracked on special websites on the Internet.

The cost of sending a registered letter weighing up to 20 g, excluding VAT, is 46.00 rubles. For overweight registered mail you must pay an additional 2.50 rubles. excluding VAT for every 20 grams.

How to calculate the cost of a registered letter

• For example, you want to send a registered letter weighing 60 g from St. Petersburg to Moscow;
• To do this, we add up the cost of sending a registered letter and the surcharge for an excess of 40 g;

In reality it will look like this: 46.00 RUR + 2.50 RUR + 2.50 RUR = 51.00 RUR, excluding VAT;

As a result, we get the amount of 51.00 rubles, which represents full cost sending a registered letter from the example, excluding VAT, the cost of the envelope and affixing stamps.

There are also first class letters and they are also simple, declared value and registered.

First class letters are expedited letters; such letters are delivered along the shortest routes. Due to this, the delivery time for such letters is significantly shorter than the delivery period for standard letters. The following parameters for 1st class letters are acceptable: the smallest size is 114x162mm, the largest is 250x353mm, the maximum weight is no more than 0.5 kg.

Prices for sending 1st class letters depend on the place of departure and weight; the distance of delivery does not affect the cost in any way. Consequently, the cost of a 1st class registered letter will depend only on its weight and place of departure.

In post offices there are separate mailboxes for receiving 1st class letters; letters are withdrawn from them much more often than from ordinary mailboxes. For the fastest sorting, 1st Class letters are always sent in yellow-edged envelopes with the 1st Class logo.

If you need to send something very valuable, then there is such an additional service as an inventory of letter attachments. This inventory is filled out in two copies according to Form 107 of the Russian Post. One copy remains with you, the second, along with the letter, is sent to the recipient. Such letters are accepted by postal employees in open form. If you want to know cost of a registered letter with a list of attachments, then, unfortunately, such a service is not provided for registered letters. The Russian Post service provides an inventory of attachments only when sending valuable letters.

If you want to find out the cost and send a registered letter by Russian Post, all you need to do is visit any of the Russian Post offices, where its employees will advise, calculate the cost and send your letter.

Registered letter is a postal item intended for conducting personal correspondence, sending documents, postcards, and paper. Unlike a simple letter, a registered letter is delivered personally into the hands of the addressee or his legal representative. When sending registered written correspondence, you can use the “receipt notification” or “SMS notification” service, which will inform the sender that the letter sent to them has been delivered.

A registered letter, unlike a regular letter, is a registered mail item, which is assigned an individual track number (or in other words, a postal identifier). Using the track number on the Russian Post website, you can track the movement of a letter from the moment it is received and primary processing until the moment of issue. Information, or rather the status of the letter's status, may be displayed with some delay and inaccuracy when tracking. Therefore, you should not rely entirely on this information.

Written correspondence, like other types of mail, has a number of restrictions:

How to send

You can send a registered letter at any branch of the Russian Post. Sending is carried out through the operator.

1. Buy an envelope of a suitable size, put the documents intended for sending into it, seal it and indicate on it the address, postal code and full name of the addressee and sender.
2. If you need a notification of delivery, take a free form f. from the department. 119 and fill it out.
3. Hand the envelope (and form) to the operator, indicating that you would like to send a registered letter. After this, the postal worker will weigh the item and register it in the system.
4. Pay for the delivery service and pick up a receipt, which will indicate a unique postal identifier for tracking.

You can send registered letters in any envelope, regardless of what letter (letter) is printed on it. Litera- This is a special sign of postage, is analogous to a postage stamp.

If you are sending registered written correspondence heavier than 20 grams in an envelope with the letter D, or a letter weighing up to 20 grams in an envelope with the letter A, then the operator will add stamps to it for the required amount, or the remaining amount will be entered through the system. The sender does not have to take any independent steps to apply stamps.

How to send a registered letter with return receipt requested

A return receipt is a special document that informs the sender of a letter that it has been delivered and handed over to the addressee or his legal representative. The document will contain the signature of the recipient and indicate the time and date of delivery. Notifications can be simple or custom. The first will be dropped into the mailbox, the second will be delivered personally.

The return receipt is a form (Form 119) that is sent along with written correspondence, and after delivery it is sent to the return address.

To send a registered letter with notification, the sender must independently fill out form f 119. The form can be picked up at any branch of the Russian Post absolutely free of charge and filled out there. Once completed, the document along with the letter is handed over to the operator.

Sample filling:

On the front side of the form, the details of the sender of the letter, who will subsequently become the recipient of this notification, are indicated.

In addition to written notification of delivery, the post office has a service SMS notifications. To use this service, you must fill out a special form, which you can ask for at the post office. The cost of one SMS message is 10 rubles.

Registered mail can be sent 1st class - this is an expedited type of delivery (air mail). For expedited delivery by plane, you will need to pay extra; the price depends on weight, shipping distance and place (region of the Russian Federation) of shipment. “First class” is most relevant for settlements between which there are air connections. How to send registered mail 1st class? Notify the operator of your intention. No additional documents or forms are required to be filled out.

Sending a registered letter with a list of attachments

An inventory of attachments is a special document that indicates a list of attachments in a mail item and their value. A letter or parcel with such an accompanying document, at the request of the addressee, at the time of receipt, can be opened in the presence of a postal employee in order to compare the contents with the inventory. In case of loss or damage to one of the items or the postal item as a whole, Russian Post pays compensation, which directly depends on the declared value.

Sending a registered letter with a description of the attachment is not possible! This service is only available for valuable written correspondence.

A valuable letter is absolutely the same as a registered letter, with the only difference - for valuable written correspondence, the declared value is indicated, and the cost of sending it becomes higher.

To send valuable written correspondence with a list of attachments, you must fill out two forms f. 107. One is sent along with the postal item, the second remains with the sender. Forms are issued free of charge at post offices; they can also be filled out online on the official website of the Russian Post and then printed.

Sample:

Sending written correspondence with declared value is carried out at any post office through an operator. On the envelope with the letter you need to indicate its value. If the item contains a description of the contents, the envelope must be sent open. The employee must check the contents with the items that the sender will indicate on Form 107.

Price for sending a registered letter and additional services

The price for sending registered written mail depends on weight. The cost of the first 20 grams is 50 rubles without VAT and 60 rubles with VAT. For each subsequent full/incomplete 20 grams of weight you will have to pay an additional 3.00 or 3.60 rubles, according to the presence of VAT.

VAT is a value added tax; in Russia, from January 1, 2019, it is 20%. Postage paid for with stamps is not subject to value added tax. That is, by paying with stamps, you can save 20%.

You can stick the stamps on the envelope yourself or the operator can do it for you. The latter's work is paid.

Payment for “receipt notices” with stamps has been abolished since 2019. Therefore, the tariff including VAT is relevant for all categories of users.

If an inventory of the attachment is required, then it will be necessary to “check the compliance of the attachment with the inventory of the attachment,” for which you will also need to pay.

Price for some Additional services Russian Post depends on the subject of the Russian Federation. The table below shows the tariffs in force in 2019 largest cities our country.

How to send a registered letter: instructions